EasyPO – Purchase Order Generator

Quick flow

1) Company + supplier → 2) Set PO details → 3) Add/import items → 4) Review totals + VAT → 5) Approve + export/print.

Draft

Company (Buyer)

Company Name

Registration / VAT No.

Address

Phone

Logo

Supplier (Vendor)

Supplier Name

Contact Person

Phone

Address

VAT No. (optional)

Supplier Code (optional)

Approvals

Requested By

Approved By

Approval Status

Priority

Tip: “Approved” status locks totals and discourages edits (you can still unlock via “Draft”).

Purchase Order Details

PO No. PO-000001 Currency

PO Date

Required By

Reference (optional)

Delivery Method

Delivery Address

Payment Terms

VAT Mode

VAT %

Discount (global)

Applied to subtotal (before VAT)

Shipping / Handling

Line Items

Add products/services. Totals update live. Import/Export available.

Import CSV

#	Description	SKU	Qty	Unit Price	VAT	Line Total	Actions

CSV import format: Description,Qty,UnitPrice,VAT (VAT can be yes/no).

Notes

Terms

Totals

Review subtotal, discount, VAT and grand total.

Subtotal

R 0.00

Discount

R 0.00

VAT

R 0.00

Grand Total

R 0.00

VAT calculation respects VAT Mode: exclusive / inclusive / none.

Send / Share

Quick actions to send PO details.

Compliance notes

Keep supplier VAT and your VAT fields accurate if VAT is claimed.
Use “Approved” when PO is locked for audit trail.
Print/PDF produces a clean document layout.

PURCHASE ORDER

PO No: PO-000001 • Status: Draft

PO Date: —

Required By: —

Reference: —

Payment: —

BUYER

—

SUPPLIER

—

DELIVERY

Method: —

—

#	Description	SKU	Qty	Unit	VAT	Line Total

NOTES

—

TOTALS

Subtotal—

Discount—

VAT—

Grand Total—

VAT Mode: —

TERMS

—

Requested By

—

Signature

Approved By

—

Signature

Supplier Acceptance

Confirm availability, pricing, and delivery.

Signature / Stamp